The Company’s standard contractual hours are 9.15am to 5.30pm Monday to Friday, with an hour for lunch to be taken between 12 noon and 3pm. You may be required to work such additional hours and at such times as may be necessary for the proper performance of your duties. We expect the highest standards of attendance. Poor attendance affects the business in a number of ways:
- It is bad for team morale and productivity;
- It hinders your performance;
- It causes disruption to the smooth running of the business; and
- It puts additional pressure on colleagues and managers.
For these reasons you are expected to have good attendance at all times. However, there will inevitably be occasions when you are unable to attend work because of sickness or otherwise. In relation to sickness, please see our Sickness Absence Management Policy. In any other situation that precludes you attending work, we ask that you email your Line Manager by 9.30am or as soon as reasonably practicable. If possible, you should also make yourself available to speak to your Line Manager or HR. Your Line Manager will be responsible for logging your absence on the Employee Self-Service portal each day so that the Company and your colleagues can know you are unavailable. You should also ensure that the Out of Office on your email is activated.
Good timekeeping is also essential for the smooth running of the business. If for any reason you do find yourself running late you should email, text or phone your Line Manager. Continual lateness may be addressed through our Disciplinary Procedure.
You are required to keep your Outlook Calendar up to date with the time and place of all internal and external work meetings or other events, your holidays and personal appointments during office hours so that your Line Manager and colleagues may know where you are. While you are out of the office you should ensure that you leave your out-of-office activated on your email and phone voicemail, or your phone is diverted so that other members of your department may pick up your calls. Your out-of-office message should include details of when you will return and who to contact in your absence, including their contact details. Make sure you activate your out-of-office email for both external and internal email.
If you have any difficulties using Outlook Calendar please email: it.support@thameshudson.co.uk.
Last updated: 15/07/19
